Countdown to Launch Day!
Welcome to the Vinarchy Launchpad!! Your one-stop onboarding hub that is designed to help you navigate your way to Vinarchy launch day – where we’re not just crafting exceptional wines. At Vinarchy we are not just crafting exceptional wines – we’re building a culture of collaboration, innovation, and passion that will set the tone for our future.
To help communicate essential information with all Vinarchy team members, the Launchpad will serve as a central resource and will be updated regularly with information as it can be shared.
Please take a moment to explore the resources that have been tailored to help you transition smoothly into Vinarchy.
Hypercare Support Details – IT and Cutover
SAVE SOMEWHERE SAFE OUTSIDE OF NETWORK:
As our business prepares to go into an IT network rebuild period, which will impact communications significantly across all areas, the team have prepared three Quick Reference Guides with emergency contacts and detailed processes on how to escalate issues if they arise.
PRW Update – Mobile phone distribution and set-up
New mobile phones are being distributed to PRW staff before we become Vinarchy. All staff who currently hold a PRW phone are eligible for a new Vinarchy device.
Around 352 phones were collected from PRW sites in mid-April. We are now shipping devices to approximately 80 staff who were unable to collect their devices in person. Tracking numbers will be assigned so we can monitor delivery timeframes.
Every effort will be made to ensure devices will be received by 29 April. If they aren’t received by this time, please email [email protected] as a matter of urgency.
Please refer to our step-by-step mobile and Vinarchy account setup instructions here. This guide includes the following:
- Key steps to complete if you have received a new Vinarchy phone
- Where to find your Vinarchy username
- How to reset your Vinarchy account password
- Multi-Factor Authentication setup
There will be IT technical support at most major office locations on Wednesday 30 April to assist with any issues.
Users Starting 5 May: Please follow the instructions as outlined in the guide.
Users starting later in the year: If you are not starting on May 05, you do not need to follow the guide or take any action. The IT Team will be in touch closer to your start date to organise porting.
Sydney and Adelaide Office Arrangements
As we come together as one team, both Sydney and Adelaide offices will need to operate a hot desking system to help accommodate for our expanded team. Team members that this is relevant to will have received an email with details.
To ensure a work environment focused on collaboration, supporting team members, and building the Vinarchy culture, employees are asked to attend the office at least 2 days per week and would be encouraged to attend 3 days.
If you are travelling to visit either of these offices, please contact the sites EA to make desk arrangements.
On-Boarding App
We’re excited to announce the launch of our new onboarding app, available to all team members from Launch Day! This app is designed to guide you through your onboarding journey with tailored content based on your role and location. Depending on where you’re based and the role you have at Vinarchy you will be guided through the relevant tasks to help you get set up to succeed.
From your very first week through to your sixth month, you’ll have clear, structured tasks and resources to support your success and growth.
Week 1 Reminders
Launch Day – Monday 5 May 2025
Monday 5 May 2025 is a day to mark in the diaries as our official Launch Day. This day is dedicated to meeting and greeting, IT set-ups, introductions, and celebrating with your team.
There will be a variety of activities taking place across our sites globally on this day. Invitations will be shared with you next week including location details, times and what to expect.
Vinarchy’s Inaugural Global Townhall – Wednesday 7 May 2025
Come together to hear from Senior Leaders about our journey, future direction, and how we will become one new exceptional wine company. This event will be streamed live to sites and available online. Invitations will be coming your way next week.
Vinarchy Announcements and Social Media
We are all very excited about our new beginnings as Vinarchy. Please keep in mind though that we don’t officially launch our new name until after we become one company.
The Transformation Team is developing communication toolkits to inform our customers, suppliers and partners on the change, as well as preparing to launch our new Vinarchy website and social media accounts, including Linked In.
On Launch Day the transformation team will share assets that can be used across your personal LinkedIn, if you wish to share the news of joining the new Vinarchy team.
PRW AU and NZ Payroll Arrangements
The Vinarchy Transition Team would like to provide some clarity around payroll dates and periods for PRW transferring employees. Salaried Pernod Ricard Winemakers employees will be transitioning from a monthly payment to a fortnightly payment. Please see details below. If you have any questions, please send them to [email protected].
- No changes to weekly paid ‘wages’ staff.
- Salaried PRW staff currently paid monthly will remain monthly paid in May and June, and then from July you will be paid fortnightly.
- Salaried pay dates and periods have been indicated below for May to August. Fortnightly is effective from July. Please note that pay dates vary between AU and NZ.
- The first fortnightly payment will only be for 9 days due to the pay period split of monthly and fortnightly from 1st – 9th July – hence the ‘9 days’.
- Payment will be made from Vinarchy.
IT Reminders for PRW Employees
Launch day is fast approaching and there are some important IT reminders that you need to know. The following information is relevant for PRW employees only.
🛠️ Be Prepared for Your Microsoft Teams Migration 🛠️
What you need to know:
💬 Teams chat (1:1 personal, meetings and group) history will not be migrated. If you are currently storing important information within these chats, consider saving it to email, or in a document saved to your OneDrive for Business.
📁 Teams sites and channel structures will be recreated for Day 1. Migration of the underlying SharePoint data will occur during the seven week migration window.
📦 Data will be migrated across over a seven week period commencing on May 1.
📄 Documents and other media you have shared over Microsoft Teams won’t be transferred.
📅 Meetings:
- ❌ Cancel any future or recurring Microsoft Teams meetings beyond April 30. You will need to recreate these on or after Day 1 when you log into the Vinarchy network.
- 🏢 Existing room bookings will also be impacted. Your current room bookings for future meetings will not be transferred. Meeting rooms cannot be reserved prior to joining Vinarchy. They will be available on a “first served” basis.
Vinarchy Leadership Team
Ben Clarke – Executive Chairman
With over 30 years’ global experience in consumer products, Ben Clarke joined Accolade Wines as Chairman in April 2024 and has recently assumed the role of Executive Chairman to lead the business through its next exciting phase of growth.
Ben has held various board and executive leadership roles with multiple food and beverage businesses in Europe, the US and Australia, including leading Kraft Foods in Australia and New Zealand and Burton Biscuits in the UK.
Ben is also Chairman of natural beverage and plant-based food company Soulfresh Limited in Melbourne and sits on the boards of The White Rabbit Pizza Company, and Young Foodies in the UK.
Tejvir Singh – Chief Financial Officer
Tej is a highly qualified finance executive with 25 years’ experience in industry and consulting primarily in the FMCG space.
Tej has held a number of senior positions within some of the largest FMCG companies in the world including AB InBev, SABMiller and Unilever across Australia and Asia. His prior roles include Director of Control and Tax at AB InBev for the Asia Pacific S region as well as CFO for SABMiller South Asia. His key strengths include transformation and integration aligned to strategy, performance and results. He brings a practical and strategic approach leveraging his broad experience within the FMCG and beverage industries.
As CFO, Tej is responsible for the global Finance and IT functions across the company, managing teams in each key region.
Jeremy Stevenson, Chief Corporate Officer
Jeremy is our Chief Corporate Officer and is responsible for leading our Human Resources, Legal and Company Secretarial, Corporate and Regulatory Affairs and Communications functions.
Jeremy has extensive experience in the wine industry having previously held senior management and board roles at Accolade Wines from 2010 to 2018. He is also a part owner of a boutique winery in the McLaren Vale and was an early investor in a successful online wine retailer.
Outside of wine, Jeremy has worked in private equity, property investment and in various law firms in Australia and the UK.
Sandy Mayo – Chief Marketing Officer
Sandy is a strategic brand marketer and proven leader with over 25 years’ experience across the global alcohol and beauty sectors. She has a strong track record in effectively driving brand equity and growth across different geographies at both regional and global levels.
Sandy has extensive industry experience, prior holding roles at Diageo, Fosters, Treasury Wine Estates, Bacardi, and Walgreens Boots Alliance.
Sandy is responsible for building and driving sustainable growth for our brand portfolio, creating category leading innovation and collaborating closely with our regions to develop plans that have an impact with our customers and consumers around the world.
Brett McKinnon – Chief Technical Officer (effective 1 May 2025)
Brett joined Orlando Wyndham in 1999 as Chief Winemaker & Winery Manager for Wyndham Estate, bringing over ten years of commercial and winemaking experience gained from roles in Australia, Europe and the US. He went on to hold the role of General Manager – Viticulture & Winemaking and then progressed to Technical Director in 2008, managing wine supply, viticulture, winemaking and packaging operations.
After a period as Managing Director of Orlando Wines, responsible for the continued success of Jacob’s Creek and George Wyndham, Brett was appointed Global Operations Director of Pernod Ricard Winemakers in 2014 and then Chief Operations Officer in 2019.
Brett has more than 35 years of experience within the industry, including as a member of the management committee of Pernod Ricard Winemakers and as a Director or Committee Member of various industry associations such as AWRI, SAWIA and The Barossa Grape & Wine Association.
As Chief Technical Officer, Brett is responsible for our global functions across group winemaking, viticulture, sourcing, sustainability and R&D.
Joe Russo – Chief Supply Officer
Joe brings almost 30 years of both local and international Supply Chain management experience across the wine, beer and spirits industry.
Most recently, as Accolade’s General Manager of Supply Chain and Operations for Australia and New Zealand, Joe has led the Supply team from being rated last in the 2020 Advantage Group Survey, to the number one spot in 2022 as rated by our customers.
Joe has previously held senior supply chain management roles with Diageo, Mondelez and Lion. In his role as Chief Supply Officer, Joe leads the way we plan, make and move our wines around the world.
Andrew Clarke – Managing Director ANZ
Andrew is a highly driven, successful senior executive with over 30 years’ experience in the FMCG industry and a wealth of expertise in managing global brand-leading companies.
Andrew has held a number of senior positions within some of the biggest global FMCG and Food & Beverages companies including Commercial Director at Diageo, CEO for Ingham’s Enterprises, Global President of Mars Drinks, Regional President of Mars Food, and Sales Director and General Manager roles at Campbell Arnotts.
In his role as Managing Director for ANZ, Andrew is responsible for the commercial running of the business and leading the team within the region, driving market growth in the wine category through innovation and a customer-focused approach.
Derek Nicol – Managing Director, EMEA
With more than 20 years’ experience in the wine and spirits industry across all facets of commercial, supply chain and finance, Derek is a seasoned beverages industry expert.
Derek has collaborated across global and regional supply chains to successfully lead and deliver network transformation projects, including building supply chains to support growth in key emerging markets and the integration of major acquisitions.
Most recently, Derek was Chief Supply Chain Officer at Accolade Wines. Prior to this he held senior roles at Treasury Wine Estates (TWE), as Regional Operating Officer (ROO) for EMEA and Supply Chain Director, EMEA and Asia.
In his role as Managing Director EMEA, Derek is responsible for the commercial running of the business and leading the team within the region which has delivered a step change in customer centric collaboration.
Sean Cunial – Managing Director, Asia
Sean has built a successful career in FMCG over more than 20 years, holding senior executive and non-executive roles with The Coca-Cola Company and its franchise bottling companies across Australia, Indonesia, the Philippines and Japan.
Prior to joining the company, Sean was Co-Founder and Managing Director of Virtually There VR, a leading start up in immersive training solutions using VR and AR.
As Managing Director, Asia, Sean is responsible for the business across Greater China, North Asia, South East Asia, and India.
Jaime Cantu – Interim Managing Director, The Americas
Jaime is a seasoned professional with 26 years of experience in the Wine & Spirits industry, bringing a wealth of expertise from both major global suppliers and entrepreneurial companies.
Jaime has worked at a number of innovative players and big global FMCG businesses in the industry, including Pernod Ricard and Bacardi USA. Having held leadership roles across the supply and distribution tiers, Jaime has built and led high-performing sales teams, cultivated strategic relationships with distributors, and developed tailored strategies to drive success in the market.
In his role as Managing Director for The Americas, Jaime is responsible for the commercial running of the business and leading the team within the region.
Aldo Barrios – Managing Director, Spain and Head of Spanish Wines (effective 1 May 2025)
Aldo is a seasoned professional with more than two decades of experience in the wine, spirits and FMCG industry across marketing, operations, business development and leadership. He has held domestic, regional and global roles in diverse markets, including Mexico, the United States, and currently Spain.
Since 2022, Aldo has been a key member of the senior leadership team in Spain, where he has played a crucial role in shaping the business direction and delivering impactful results.
As Managing Director, Spain and Head of Spanish Wines, Aldo now leads the Spanish business forward as Vinarchy.
Andrew Jennings – Commercial Transformation Director
Andrew is widely regarded as a world-class leader in the Revenue Growth Management (RGM) field. Having developed and executed comprehensive RGM strategies and plans at Kraft Foods and Mondelez globally, Andrew has spent the last five years consulting on RGM around the world for clients including Red Bull and Pladis.
In the time that Andrew is with us, his role will be to help our commercial teams develop RGM strategies, structures, processes and plans. He will initially focus on our European and Australian businesses with plans to develop a similar approach for the Americas and Asia. Andrew is UK based.
James Hole - Chief Transformation Officer
James is a corporate strategy and transformation professional with broad experience across a range of industries. He is currently an Operating Parter at Bain Capital, from where he has been seconded into Accolade as our Chief Transformation Officer.
Previously James held senior strategy and transformation roles at Westpac and was a management consultant advising corporate boards and executive teams through major acquisitions and business transformation programs.
As Accolades Chief Transformation Officer, James has led the Transformation Management Office (TMO). His role will continue as we become Vinarcy to support the integration of with Pernod Ricard Winemakers and help realise Vinarchy’s vision.
James is Sydney based and outside of work enjoys a range of water sports.
Vinarchy Reset Leave and IT Network Build
You will have received an email from our Executive Chairman, Ben Clarke, announcing our Vinarchy Reset Leave for all permanent employees on Friday, 2 May 2025. This is to acknowledge all of your patience and hard work as we have moved through this process, and so that you can reset before we start this journey together. This day will also help to facilitate the necessary IT network build that is required globally.
Your leader may have spoken to you about how this affects your work arrangements, and if not will do so very shortly. We have updated the Launchpad with a detailed FAQ below. If you have any questions please speak with your manager or HR Business Partner.
IT cutover + outage: what you can and can’t access during this time
Are you wondering what you will have access to during the IT Network Build? Please refer to the infographic below to help explain what will affect you and when. The IT network build is a large-scale, complex project that will take four days, commencing on Thursday, 1 May 2025 to ensure that our systems are amalgamated, remain secure, and are up and running for us to come together. If you have any questions please do not hesitate to contact a member of the HR Team via [email protected].
AUNZ Phone and Laptop Roadmap
From mid-April, new mobile phones will be available for collection at Pernod Ricard Winemakers sites across Australia and New Zealand. You will be contacted when your mobile phone is ready for collection.
We can now also confirm that eligible transferring PRW employees will receive their laptops on Vinarchy Launch Day – Monday, 5 May. Please refer to the following infographic for additional information. Pick-up details will be shared with you shortly, so watch out for that.
Key reminders in the meantime:
- Back up your personal data and photos on your existing PRW phone.
- Ensure you know your iCloud password
Our Buddy Program
This program has kicked off and aims to harness the best from Accolade Wines and Pernod Ricard Winemakers by fostering connection, transferring knowledge and experiences and providing a platform to bounce ideas and questions off throughout the onboarding process.
Together, we’ll strengthen our workplace relationships, enhance job satisfaction, and create an even more inclusive, supportive, and productive work environment for everyone.
If you are a current Accolade Wines team member, you may be asked to be a buddy and if you are a current Pernod Ricard Winemakers team member joining Vinarchy in a new office location, you will receive an introduction to your nominated buddy in the coming weeks. Sit back and relax, there is nothing you need to do just yet!
For all the information on what it means to be a Buddy, check out the Buddy Toolkit below.
Buddy Toolkit
The GrapeVine!
At Vinarchy, we believe that the best cultures are those co-created by everyone within the business.
Each month, the Senior HR Team will meet with The GrapeVine members to hear how things are going, respond to feedback and to shape plans as we build Vinarchy together.
We have commenced our sessions with our NZ and AU GrapeVine Change Advocates with other regions rolling out soon.
Who are our ‘GrapeVine’ Change Advocates?
Members of The GrapeVine act as a link between employees and our Vinarchy Transformation team, helping us to provide support to teams leading up to Day 1 and beyond. They help us to communicate locally, while inspiring and engaging teams as we become one new exceptional global wine company with a mission to redefine wine. Our GrapeVine Change Advocates in NZ and AU are:
What do I speak to the Vinarchy ‘GrapeVine’ Change Advocates about?
If you have a question, feedback or idea that you think our Vinarchy Transformation team need to hear about, please share it with our GrapeVine Change Advocates. They will then share it with the wider group as part of our fortnightly sessions. They might also ask you some questions over the next few weeks on specific topics that our Transformation team would like to understand more about!
Any questions about your personal employment contract with Vinarchy? Please reach out to one of our HR team members via [email protected]
If you are keen to join the GrapeVine please register your interest HERE
Our Vinarchy offices
Welcome to your new workspace – where great ideas take shape! You’ll soon discover your go-to spots, meet your new team members, and settle into a place where you can feel and work your best! These guides cover some background on the location and building, some great places to eat, meet and explore – as well as everything you need to know about the transport and amenities on offer!
Our Auckland Office
FAQs
Have questions? We have answers! This section is your guide to all things Vinarchy, from setting up your tech to understanding workplace perks. Consider this your shortcut to a smooth and easy transition.
Onboarding FAQs
How often will the onboarding site be updated?
The Vinarchy Launchpad is a working site, and content will be uploaded continuously as details are finalised. Vinarchy Communications will email team members when there are a number of new items on-line for you to explore.
What do I need to do on Day 1?
A full roadmap and plan for Day 1 and the lead-up to this will be shared with team members via the Vinarchy Launchpad. This will include finalised logistics, clear direction on collecting your devices, where and when to meet on Vinarchy’s first day and additional information.
Will the organisational chart be available on this site?
Vinarchy is still working through the offer and recruitment process in collaboration with Pernod Ricard. Therefore it is not possible to share organisation charts currently.
Divisional leaders will communicate structures to all employees as soon as they are able.
When will the final offers be made and finalised?
We acknowledge this process has been exceptionally difficult for some. Please be assured that Accolade Wines and Pernod Ricard Winemakers are working as closely together as possible on this process and will provide further updates on timings as soon as this information is available.
Have we heard any other news about the Sydney office?
The search is continuing to identify a new office space for the Vinarchy team in Sydney. In the meantime, team members will be located at the existing Accolade office, with provisions being put in place to accommodate everyone. Further information will be provided ahead of Day 1.
What is happening with our devices?
The IT team is finalising the distribution plans for phones and laptops where appropriate. Logistics will be shared once finalised.
What should I do if I have questions that aren’t answered here?
Information on the Launchpad will be updated regularly, and you will receive an email to notify you when more content is available. If you have pressing questions, you can email [email protected].
Will there be any support in the lead up to Day 1?
There will be plenty of opportunities to prepare for Day 1 over the next few weeks, we will be launching the Buddy Program and Line Manager training, so you feel equipped and ready to start on Day 1.
Will there be an IT outage during the changeover to Vinarchy?
A full roadmap and plan for Day 1 and week 1, and the lead-up to this will be shared with team members via the Vinarchy Launchpad. This will include finalised logistics, clear direction on collecting your devices and IT connectivity, where and when to meet on Vinarchy’s first day and additional information.
What will the flexible working policy be?
Vinarchy will have a hybrid working policy of 2 – 3 days in the office per week. Later this year, we intend to transition this to three days in the office.
Reset FAQs
What is ‘Vinarchy Reset Leave’?
On Friday, 2 May 2025 Vinarchy will be providing all permanent employees with an additional, bonus day leave, to acknowledge all of your patience and hard work as we have moved through this process, and to help facilitate the necessary IT network build that is required globally.
Why is Vinarchy Launch Day Monday, 5 May, and not Thursday, 1 May as previously communicated?
Vinarchy Launch Day is now Monday, 5 May 2025 to ensure all necessary preparations and final checks could be completed prior to employees commencing work in their roles. This allows for a smoother transition and minimises potential disruptions. The business transfer will still occur on Thursday, 1 May 2025 once the merger is finalised.
What time is the IT network build and in what time zone?
The IT cutover is scheduled to commence on Thursday 1 May 2025 in your region’s time zone.
Why is the company asking us to take leave?
The company is requiring leave to be taken by some teams to ensure that the transition process is smooth and that there are minimal disruptions to operations. We are also giving everyone a one-off ‘Reset Day’ so those who are required to take leave will be able to take a four-day weekend, with only one day deducted from your leave balance.
What if I don’t want to take leave or will go into negative leave?
For some teams leave is required on Thursday 1 May unless you are in a role where you are required to work for business or customer continuity. If you believe you do need to work, please discuss this with your manager. If you do not have leave left, you are able to go into negative leave balance to enable you to take the day.
Do I need to enter the leave into the system, or will it be automatically deducted?
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- Pernod Ricard Winemakers will need to enter one day of annual leave for Thursday 1st May into the system and have this approved prior to 11 April 2025 as Vinarchy Reset Leave.
- Accolade Wines – If you generally work Thursday 1 May, one day of annual leave will be automatically deducted by the payroll team. If you agree with your manager that you are still required to work on Thursday 1st May, please ask your manager to notify HRBP by the 28th March to ensure that time off is not deducted if you are working.
Are there any other teams required to take leave?
Yes, other teams involved in the transition will be requested to take leave to ensure a smooth process. Some teams will continue to work ‘offline’ for business continuity or customer support reasons.
Is Vinarchy Leave only available to permanent employees?
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- The Reset Day / Vinarchy Leave on Friday 2nd May is only available to permanent employees.
- Casual employees are not eligible for the Reset Day leave.
If I usually have Fridays off as I work part-time, can I take the Vinarchy Leave day on another day or accrue this?
Yes, you can discuss with your manager to take the Vinarchy Leave day on another day that suits the business and your schedule.
What if I am required to work required to work in a critical role supporting the transition to Vinarchy on Friday, 2 May, can I take my Vinarchy Leave on another day?
Yes, if you are required to work on the transition days, you can arrange with your manager to take your Vinarchy Leave on another day as appropriate for the business and your schedule. Your manager must notify your HRBP by 28th March 2025 that you will not be taking leave, and payroll will ensure that the correct leave arrangements are credited to your profile.
You will be required to take your accrued Reset Day before the 30 June 2025.
Can I take my Accolade Birthday or Loyalty Leave instead of annual leave on Thursday 1 May 2025?
Yes, you can take these types of leave if you are from the Accolade team. Have your manager communicate this to your HRBP.
I need to do critical work on those days – what should I do?
If you have critical work that cannot be postponed, please discuss this with your manager to find a suitable solution. Please bear in mind you will have no system access, so you will need to move meetings and system dependent work regardless.
What if I am not required as part of my role to do maintenance, training, cleaning and other reset activities, and I don’t want to?
Please speak with your manager to discuss any concerns.
Can I take extra annual leave to make my time off longer?
Yes, you can request additional annual leave if you wish to extend your time off, subject to approval from your manager.
What if I don’t have leave and I have been asked to take leave on Thursday, 1 May 2025?
If you do not have sufficient leave, you have the option to go into ‘negative leave’. Please book as usual and you will accrue leave back to ‘0 days’.
What if I am already on leave?
If you are already on annual leave you are entitled to the Vinarchy Leave Day. Pernod Ricard Winemakers employees – if you have entered your leave into the leave system already, please amend to reflect this before 9 April.
Accolade Employees – Please raise a ticket with HR Shared services through The B@ck Label https://accoladewines-amc.ivanticloud.com/Modules/SelfService/?Role=SelfServiceMobileHR to get help with this if you need
What if I am not working on Launch Day (5th May) and how do I gather my IT equipment?
Please speak with your manager regarding alternate arrangements that can be put in place for your return.
Why are employees based in Spain not eligible for the Reset Leave?
The majority of Spanish employees will already be on leave on Thursday, 1 May and Friday, 2 May. The Spanish team are also not affected by the global shutdown, so Reset Leave is not required for Spain.
I am on a TSA. Will I be eligible for Vinarchy Reset Day?
The Vinarchy reset day (Friday, 2 May) is in place to allow the majority of employees an opportunity to reset before transferring to Vinarchy for Launch Day on Monday, 5 May. The day is also to help facilitate the necessary IT network build that is required globally, and in recognition of the need for most employees to also take an accrued annual leave day on Thursday, 1 May. In this respect, the leave is ‘one day additional, for one day deducted’.
Those unable to take their Vinarchy reset day due to critical business activities will be asked to schedule an alternative day before financial year end (June 30 2025).
For those on a TSA starting after June 30 2025 (e.g. close +4 months TSA), you will not be eligible for a reset additional day of leave. This is because you will still be employed by PR for the full financial year balance, and there is no need to take an accrued annual leave day of your own at business request.
Will day 1+7 day start date employees be eligible for Vinarchy reset day?
If you have received a confirmation of start date letter which gives a start day of Close +7 days, you will be eligible for a Vinarchy Reset Day. This will not be taken on Friday, 2 May as PRW systems will be operational on this day. You will be able to take another day of your choosing (in line with manager approval). Your Vinarchy reset day must be taken before end of financial year – June 30 2025.
Payroll and Leave FAQs
Final Leave Balances and Approved Leave:
Your final leave balances and approved leave will be transferred to Vinarchy by the end of May and will be available to view in People Central (equivalent to WorkDay).
Leave Booked for May:
If you have leave booked for May, speak with your manager to ensure they are aware. When the booked leave is loaded later in May, double-check that it is all in People Central and correct.
Booking Leave in May:
If you want to take leave in May, you can book it in People Central. This request will be sent to your manager for approval. You can go up to one week into a negative balance in People Central. The negative balance will be automatically corrected when your leave balance from Pernod is loaded.
Cancelling Booked Leave After Day 1:
If you need to cancel leave after Day 1, wait for the booked leave from Pernod to be loaded, then cancel the time in People Central. If there are any issues with cancelling the required days, please reach out to your HR Business Partner. They can help you raise a ticket with HR Shared Services, who will organize the cancellation on your behalf.